Assistant Transport and Supply

Location: 

Europa / Europe

Nato clearance: 

YES

Job description: 

LOCATION: Oeiras, Portugal
CLIENT: NATO
DURATION: End of this year with possible extensions
CONTRACT: Consultant
SALARY: Negotiable daily rate
CLEARANCE: NATO Secret
STARTING DATE: September 2019


TASKS:
• Act as point of contact for General Services procurement activities between users, suppliers, Purchasing and Financial Sections;
• Obtain price quotes for new equipment, spares, replacement items and services;
• Perform price analysis to identify cost saving solutions and optimise replenishment process of consumable stock;
• Process quotations, purchase orders, requisitions, shipment orders, budget reports;
• Maintain and control the voucher filing system for receipts, invoicing and final payments;
• Research and add vendors to the Agency database;
• Maintain and update supplier listings;
• Identify requirements for stock replenishment of consumables;
• Act as an Advance Account Holder for Petty Cash;
• Prepare customs documents for inbound and outbound shipments of NCI Agency material.
• Assist in the annual inventory of nonexpendable items;
• Assist in the annual inventory of expendable and stock items.
• Carry out day to day management of NCI Agency vehicles at the location including:
o completion of routine checks and inspections;
o scheduling of routine maintenance;
o recording of usage statistics;
o scheduling and booking of vehicles;
o briefing drivers;
o investigating damage and making recommendations on repairs.

REQUIREMENTS:
• A good general secondary education;
• At least 3 years relevant supply experience, including practical experience with automated supply and accounting systems;
• Experience with electrical pallet trucks and fork lifts;
• Experience handling a cash account;
• Computer skills.
• Prior experience of working in an international environment comprising both military and civilian elements
• Knowledge of NATO responsibilities and organization, including ACO and ACT.