Administrative Assistant (Head, Human Resources)

Location: 

Europa / Europe

Nato clearance: 

YES

Job description: 

LOCATION: Brussels, Belgium
CLIENT: NATO
DURATION: End of this year with possible extensions
CONTRACT: Consultant
SALARY: Negotiable daily rate
CLEARANCE: NATO Secret
STARTING DATE: September 2019


TASKS:
• Act as a first point of contract to the Head, Human Resources, managing a wide range of issues with the upmost integrity, diplomacy and tact;
• Execution of diary management activity, coordinating and scheduling diary commitments and daytoday business, delivering an efficient and effective administration service to the Head, Human Resources;
• Manage all Head, Human Resources meetings, ensuring timely planning and coordination of meeting preparations, covering agenda, briefing pack and appropriate travel arrangements;
• Provide personal and administrative support to the Head, Human Resources, ensuring the efficient daily operation of the office, including personal scheduling and the Agency Time Accounting System (TAS);
• Proactively develop skills in areas such as planning and organizing, new technology, languages and effective communication;
• Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
• Performs other duties as may be required.

REQUIREMENTS:
• Vocational training at a middle level in a related subject, supplemented by relevant training and qualifications; or, a high school diploma or equivalent in a related subject complemented by relevant training and qualifications;
• At least three years of experience in administrative work, preferably in Human Resources, or related relevant environment;
• Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
• Excellent interpersonal, communication and organizational skills;
• Proven ability to present information in a clear and logical manner, both in writing and by other means with extreme accuracy and attention to detail;
• Experience working in an environment with a high volume workload and a flexible, serviceminded attitude and ability to take initiative.

DESIRABLES:
• Other trainings and qualifications relevant for this post;
• Knowledge of NATO Civilian Personnel Regulations;
• Application of Information and Knowledge Management (IKM) techniques;
• Knowledge of the local language – French;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.